1.
Board meetings afford us the opportunity to perform our duties and
convey our intent in the public eye. Our actions should be commensurate
with this intent. As such, we will conduct our business and ourselves
with professional decorum and adherence to Robert’s Rule of Order.
2. A clear and concise agenda will be followed.
a. A consent agenda
will be utilized for all financial statements and monthly
reports. Any board member has the right to pull an item from the
consent agenda.
3. Board members will be given the board packet by the Friday
prior to the meeting at the very latest.
a. Board packets will
be sent out via email. Members are expected to make copies and
bring them along with them to the meetings. Extra copies will be
provided at the meeting.
4. Questions or concerns prior to meeting will be directed toward
the executive officer for clarification.
5. Board members will take the time to thoroughly read and review
the board packet prior to meeting.
6. Board members will develop thoughts toward the items on the
agenda to share with other members at the meeting.
7. The board president will facilitate all meetings. The
board president is expected to allow free flowing debate to occur and
ensure that all voices are heard prior to moving on in the agenda.
8. Board members will discuss agenda items prior to a vote.
9. Each board member will respect the opinions of the other board
members and will not interrupt each other during discussion.
10. Constituents may request to address the board by contacting
the board president or executive officer one week prior to the
meeting. Comments must be typewritten and submitted to the
executive officer 24 hours prior to the meeting.
a. The board will not
comment or respond to individuals except for questions of clarification.
11. The board should not engage in conversations outside of
organized board meetings to discuss any agenda items.
a. Any gathering of
four or more board members discussing school business is considered to
be a meeting.
12. All board members will receive information on a consistent
basis prior to the meetings. Most of this information will come through
emails. The board president may receive more information on certain
issues due to the role s/he plays.
a. Any email
communication shall not be commented on. If you use the “reply
all” function and respond so all board members may read your post, we
are considered to be in a meeting.
13. The executive officer will do his/her best to offer
information when needed and asked.
14. Board members shall realize that outside of board meetings
they are ordinary constituents with no special power or authority and
should direct constituent complaints to the lowest level possible in
the chain of command.
15. Unless calling an emergency session, 24 hours notice will be
given for any meeting.
16. Any artifact not submitted by noon on the Thursday prior to
the Board meeting will not be included in the packet and will be held
until the next meeting.
